Wednesday, April 30, 2008

Upcoming Webinars

Reputation-Based Email and Web Operations Create Results (Recorded)
Joint Presentation: Habeas, LashBack and Publishers Clearing House
How being compliant and reputable online is a competitive advantage in any economy -- especially in a downturn, How to analyze, improve and manage email and Web operations with online reputation management strategies and tools, Case studies, best practices and tips you can leverage immediately for your business or clients

Are You in the Loop? (Register)
By DMNews
Date: Thursday, May 1, 2008
Time: 1:00 p.m. EST/10:00 a.m. PST
To learn how to effectively use customer data and behavior to refine marketing strategy and campaigns, join us for this complimentary webcast, moderated by DMNews editor-in-chief Elly Trickett. All registrants will receive a copy of the Aberdeen Group research paper, "The CMO Strategic Agenda: Automating Closed-Loop Marketing."


Garbage In, Garbage Out: Catch Email Errors Before They Hit Your Database” (Register)
By Freshaddress
Date: Tuesday, May 13, 2008
Time: 1:00 PM - 2:00 PM EDT
As a smart marketer, you’re already working hard to get email addresses for each one of your customers. But did you know that up to 20% of email registrations contain syntax, typo, formatting, and other errors?

Thursday, April 24, 2008

Habeas responds to rumors of sale

Last night Des Cahill, Habeas' CEO, posted this article to the company blog; Exciting Times for Habeas. Des' comments are likely the result of an Article in Direct Mag regarding the possible sale of Habeas, although this is not directly mentioned in the posting.

Des writes that Habeas is working with an investment banker to evaluate the their options around different option for finance in order to deal with the continued growth of the business. Business that is up 50% year over year and getting ready for a record year, exceeding the 2008 Q1 goals and looking for a positive.

Habeas has partnered with William Blair to review and analyze the best course of action for the future of the company. This is an organization that has worked with the like of Constant Contact (during their recent IPO) as well Exact Target and Convio during the S-1 filing process.

* Disclaimer - I am a Habeas customer

Wednesday, April 23, 2008

Revised: MAAWG Best Practices for Volume Senders

Announced today the MAAWG Senders Best Practices Document (Version 2.0 - pfd) has been officially released.

Updates to the documentation include:

  • New guidelines for legitimate email avoid being mistaken for image-based junk mail
  • List permission and opt-in recommendations have been amended to reflect current best practices
  • User-unsubscribe processes have been clarified
  • along with a number of other updates to the document

This is a great document to read as a marketer, and should set the bar for your marketing programs.

Monday, April 21, 2008

Q&A | Is SPF2.0 Dead?

Q:
I've spoken with several folks and am still confused about whether or not SenderID is actually needed when sending to MSN/Hotmail.

What's the verdict? Is SenderID dead? Do spfv2 records need to be published? Is it sufficient to just publish SPF (v1) records when sending to MSN/Hotmail?

Sincerely confused on this one...

A:
I was intrigued by this question, as it was not something I had ever been told while working with the support teams at Hotmail, so I sent a note off to my contacts within Microsoft and got back the official word;

"In the majority of cases, using the SPF record will satisfy both SPF as well as SenderID verification within the Hotmail systems. Organizations that wish to publish a SenderID record are encouraged to do so. This second record will be used for SenderID validations, of the PRA domain only, and will take precedence over the classic SPF record."
Conclusions:

  • SenderID is not dead - in fact it's still the one method used by Hotmail's authentication services.
  • SPF (v1) implementations will continue to validate the MAIL FROM domain unless the sender has published a spf2.0/pra record.
  • Publishing both records is not going to hurt your delivery to Hotmail.
  • SPF is still being checked in the absence of SenderID - SPF is supported ongoing because most senders don't have just a 2.0 record yet.
  • While only one records is sufficient, my recommendation continues to be publish both, as some other ISPs continue to pick one over the other.

Friday, April 18, 2008

MSFT Live Mail | We ARE Listening

More and more ISPs are getting in on blogging as a way to comunicate with customers, end users and other members of the email comunity. Reciently the Windows Live Hotmail Technical Support team released these two postings about updates to their mail platforms:

Microsoft Announces Changes for Accessing Hotmail with Outlook Express - announcing changed to the Outlook client and how it will interact with Hotmail.

and

We ARE Listening - Comments and posinting are being reviewed and passed back to the Product team. Get your comments ready!

ISP Update | Comcast FBL out of beta

Received word today that the Comcast Feed Back loop is now out of BETA testing and is ready for a larger audience to participate.

Details: The Comcast Feedback Loop which is managed by ReturnPath has officially come out of beta. If you have already signed up for this service as part of their beta group there is nothing you need to do as your "subscription" will continue as normal.

What you will need to apply:

  • Your Contact Information (first/last name, Email and Company)
  • Feedback Loop Information (i.e. your mailing domain with a functional abuse@ or postmaster@ email address)
  • A Feedback Loop Email - This is where Feedback Loop emails will go.
  • A list of your IP Addresses: List the IP addresses (one per line) or you may also enter CIDR ranges of /24 or higher.
Please be patient as the expected number of applicants may be significant and the resources for application review may be a bit stretched to get thought the initial push, you will have to give them a bit of a break as they will get to your application as soon as they can.

To apply for this service.

Wednesday, April 16, 2008

Q&A | Help with RBL

Q: Hello EmailKarma.net

I am currently trying to contact someone at the FiveTenOptin block list. They are carrying this message for all of the IP addresses that we own:

Reports CNAME of [removed].com.bulk.blackholes.five-ten-sg.com.
TXT= "added 2007-05-30; unconfirmed mailing lists"
Do you know where I can find information on contacting them to get this message removed?

A:
Are you using a reputation monitoring service that is flagging this as an issue? In all honestly don't waste your time or energy on this list... Here is a graph showing the false positive stats on FiveTen, as tracked by DNSBL Resource. You'll see that they consistently block more ham then spam, and that only a few domains use them. It appears your being listed under the "bulk" flag for this list.
Description: Bulk mailers that don't require closed loop confirmed opt-in from all their customers.
The list is full of issues and for most people it is truly a non-issue (affecting only a tiny portion of your list) when it comes to delivery. Asking the domains that are using this to white list your mail or showing them the inaccuracies (DNSBL report) with this list are probably the best way to go forward with this. If your determined to try the contact page to reach them.

Good luck.

Tuesday, April 15, 2008

Site updates | New Logo

Over the next little while I'm going to be playing with the design of EmailKarma.net and trying to increase the aesthetic appeal of the site. I'm not a programmer (but I'm trying learn CSS) so this will take some time and the changes will be gradual.

The first of such updates is a new Logo and Banner - Thanks to Paul over at MyLogoguy.



The Yin-Yang symbol was chosen to represent the never ending struggle to overcome Unsolicited Email, Bad Practices and Sloppy Marketing with Permission based email marketing that leads the way by setting the example, maintaining and creating Best Practices.

Please be patient with me while I'm working on this - Tips welcome - email me (I promise not to break anything).

Disclaimer: Paul is a co-worker of mine

Friday, April 11, 2008

Project Gmail Grimace: The Gmail Appeal video

The Email Standards Project has moved into the next phase of "Project Gmail Grimace". A Project aimed at getting the attention of Gmail's Developmet staff by having email designers send in photos of themselves feeling the pain of designing email that is properly rendered in the Gmail interface.

This week the Email Standard Project launches the first Gmail Appeal video.

Here is a description of Project Gmail Grimace:

The 2008 Gmail Appeal
Here at the Email Standards Project, we've heard from designers all over the world how frustrating it is that Gmail, the otherwise excellent webmail client, does such a disappointing job rendering HTML email.
The results of the Gmail Acid Test, a control message sent to all of the tested webmail clients, can be found here. Don't forget to share your Gmail Story.

Wednesday, April 9, 2008

Is Yahoo Mail still broken?

Recently Marketing Sherpa posted an article about ongoing issues with Yahoo! mail delivery and I left the following comment:

Many of the Yahoo issues have been resolved and its been said that any remaining issues are likely the result of filter adjustments and fringe cases where reputation was already near the edge of rate limiting, or filtering. Using the postmaster help pages is the recommended course of action for senders that continue to experience issues. Yahoo has been very open with their communications to ESPs, posting their the Y! mail blogs and the updated Postmaster pages... ...The real key to uninterrupted email delivery is to have a clean, consent based, highly relevant mail stream.

Working everyday with a number of very large email clients being on top of best practices, delivery requirements and changes to ISP policies is critical. If your still experiencing issues likely there are too many; bounces, complaints or your still sending mail is a manor that Y! doesn't like - too fast, too many users per connection/message, too many spam traps or dead addresses (hard bounces) being mailed to over and over.

Also Y!'s mail blog mentioned today that they are still behind in dealing tickets and that they are still working to address the issue.

A comment left for Yahoo related to these two articles echo's the same thing that I'm saying here - "I’m not experiencing Yahoo problems myself. This recent campaign sent to my list had no Yahoo issues whatsoever".

Monday, April 7, 2008

Customer service is important

Sorry this is not an email post, although is can easily be related, the lesson is equally important when dealing with customers regardless of the contact method.

Tonight while watching sitting at home with the family, I received a call from a telemarketer - not too uncommon, but the resulting conversation has likely caused this organization to loose my business in the future - depending on the response I receive from my email to their privacy team. Here is my response to this phone call (via email to the company):

Dear [Removed] Privacy Representative,

Please add me to your global phone suppression files, I would like a forms of Telephone sales promotions to stop immediately.

Tonight (at approximately 9:00 pm EST) I received an incredibly rude call from one of your phone representatives. The caller ID shows the origin of the call from [Removed] (Phoenix AZ) that began with the phrase "I need to talk to the person in charge of your [Removed] service". There was no introduction as to who they were calling on behalf off or who they were (there name was not given at all during the brief conversation), the representative also need to be prompted to identify the company he was calling on behalf of and what he was looking for. As a customer I will not let this type of service go unnoticed and unreported.

My phone numbers are as follows: [removed].

Please let know when this has been completed.
Every touch point is a possible has the potential to build and strengthen a relationship with a company or, as shown, ruin the chances of gaining a new customer. I guess we sill see what happens with this message.

Friday, April 4, 2008

ISP blog roundup

AOL discusses Invalid Recipients and what you should look out for to avoid trouble. This may be related to an earlier posting by Word to the Wise regarding some information AOL was looking to collect from senders.

Yahoo discusses some of the security features of the new Preview pain, including why they use Image blocking and some notes on Spoofing and Script protection, in this post Answering concerns about Preview Pane.

Gmail Releases some new features for Google App users and some fresh tips onimporting old email to Gmail.

Microsoft has some tips for a blank email issue that some of their users were experiencing, and anti-spam engineer Terry Zink discusses Safe Senders features in Microsoft's products.

Thursday, April 3, 2008

Come hear me speak

Over the next couple of months I'll be speaking at a couple industry events here in Toronto.

CMA 2008
NATIONAL CONVENTION & TRADE SHOW - May 12-14 - Toronto, ON
Session Title: The Future of E-Mail Deliverability: What Marketers Need to Know Now
Date/Time: Wednesday May 14, 12:15 p.m. – 12:45 p.m

Session Description (planed topic):
Ensuring email arrives where and when it will have the greatest impact is the first fundamental of all successful email marketing campaigns. Email campaigns that optimize their delivery achieve increases in revenues, retention and brand equity. This forward-looking session identifies and explores forthcoming trends, breaking news and best practices to help marketing executives and directors from across all industries maximize their email deliverability

MagNet 2008
Magazines Canada - June 4-6, 2008 - Toronto, ON
Session Title: How to Manage a Profitable Email Campaign Program

Session Description (Confirmed):
This fun, fast-paced and interactive session—designed specifically for magazine marketers—balances strategy and day-to-day tactics critical to all email marketing campaigns. Learn how to set achievable goals, build a database of enthusiastic email recipients, ensure email gets delivered, encourage email recipients to take specific actions—and most importantly—measure results. Come and be inspired while discovering how to improve the performance of your email marketing campaigns.

If your around, and able to attend it would be great to see you at these events. Leave me a comment or email me at contact. I'm also now on Twitter (@emailkarma).

Updated: CMA topic and session time.

Wednesday, April 2, 2008

AOL Postmaster Team Starts Blogging

Find it here: http://journals.aol.com/pmtjournal/blog

Quote: "We are here for one reason only — to keep you informed about what's going on with the AOL Anti-Spam Team and how it might affect you."

You can add this to the list of other ISP blogs posted here: New Blogs to read

Tuesday, April 1, 2008

Interview with Chris Carder, President - ThinData

With the recent news regarding ThinData’s acquisition by Transcontinental Inc, I asked if Chris Carder, President of ThinData, would share with all EmailKarma readers his experiences and thoughts for the future direction of ThinData and email marketing.

EmailKarma: Why did you choose to be acquired, now?
Chris Carder: Over the last 12 years, ThinData’s management team has consistently sought and capitalized on the innovation in marketing services – we’re always looking for the next logical evolution. When we started, we were primarily a web development firm but, we had a vision for something else, something that we could ‘own’. For us, that vision was to become Canada’s leader in email marketing.

In fact, the acquisition accelerated the plans that we had been working towards. Being a member of the Transcontinental family provides us and our clients with access to a breadth of complementary services as well as to international resources. It also opens the door to potential new business opportunities that would have taken longer for us to build on our own. We also see this as an opportunity for clients to work with a truly integrated solution. Now clients have access to expertise in e-marketing and direct mail program all under one roof.

EK: Why was Transcontinental the right firm?
CC: It’s just good business to pick the right partner. When we first considered our requirements for a successful acquisition we developed a list of very specific criteria. The three top items on that list were: shared business values, a commitment to our staff (i.e. all roles at ThinData would be maintained) and an unwavering commitment to our customers. Transcontinental fit all of these criteria. That is, we wanted to work with a firm that truly appreciated the importance that ThinData places on providing our customers with exceptional innovation and service.

I also believe that Transcontinental’s strong fiscal history, their philanthropist activities, their community outreach programs and environmental outlook provide a sense of comfort for all ThinData staff members and clients.

EK: What are you most excited about now and what excites you about the future?
CC: I am most excited about leading ThinData, identifying opportunities for the company’s future growth and expanding my knowledge of direct mail marketing.

I am also excited about the opportunity to be part of an organization with great leaders like RĂ©mi Marcoux (founder of Transcontinental Inc.) – who 30 years ago turned a failing print company into the largest printer in Canada and the sixth-largest in North America.

EK: How will the acquisition effect ThinData clients?
CC: A critical part of our process when evaluating and selecting the right partner involved considering the feelings and plans of our current and future clients. What’s really exciting is that by pairing email with direct mail, we will build greater depth into our services and dramatically expand the number of ways that we can help our customers market more successfully.

EK: What advice would you give to other leaders in the ‘interactive space’ considering a merger or acquisition?
CC: For me, the most important thing was being able to walk through the office the day after the acquisition was complete and look at every member of my team in their eyes and know I put them first.

Now, every leader’s priorities will be different. But, what is identical – and critical to the short- and long-term success of any integration – is the need to identify what those priorities are before proceeding with a merger or acquisition. For ThinData, the priorities are, and always will be:

  1. Sustaining a culture where our staff can be innovate; and
  2. Serving our clients well.

EK: Any closing thoughts?
CC: “Go EmailKarma” – [no joke he actually said that] - In all seriousness people need to find things that excite and invigorate them, I look at this acquisition as a fantastic learning experience for everyone involved. I look forward to building new opportunities and experiences while continuing to have fun.